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Features of Doculance

Our AI DMS Doculance streamline business processes, save time, and reduce costs.

Security Feature
  • AI-Powered OCR Search

    Enables searching within scanned documents and PDFs, providing quick and accurate results. This feature saves time and boosts productivity by making traditionally inaccessible content fully searchable.

  • Customizable Search Formats

    Design how search results appear, categorizing them by department or team for tailored user experiences and efficient retrieval.

  • Customized AI Chatbot

    Build an AI chatbot that answers queries based on uploaded documents, providing faster and smarter responses to user questions.

  • Handling Large Documents

    Manage millions of records, such as bills and customer documents, with a logical organization system that ensures seamless scalability.

  • Global Data Fields

    Create system-wide common fields like project or department to enable more efficient searches across the entire document repository.

  • Integration Capabilities

    Seamlessly integrates with existing legacy systems, enhancing document workflows without disruption to current processes.

  • Access Control

    Ensures secure access and sharing permissions, allowing organizations to control who can view, edit, or share documents.

  • Cloud Storage

    Offers cloud-based document storage, ensuring security, scalability, and access flexibility for distributed teams.

  • Mobile Access

    Allows users to access and manage documents on the go via mobile devices, improving flexibility and productivity.

  • User-Friendly Interface

    Provides easy navigation with support for multiple file formats, making document management intuitive for all users.

  • Data Privacy and Security

    Prioritizes the protection and privacy of documents with robust encryption and access controls.

  • Reduced Storage Costs

    Optimizes digital storage to reduce overall costs by minimizing physical storage needs and maximizing space efficiency.

  • Customizable Organization

    Allows users to create categories and labels to organize documents based on specific business needs.

  • Context-Based Understanding

    Leverages AI to understand document content and automatically apply relevant tags, improving search accuracy and organization.

  • Custom Tags

    Enable users to categorize documents based on their unique requirements by creating personalized tags.

  • Natural Language Search

    Supports searches using natural language queries, making it easy to find documents by typing questions or phrases.

  • Powerful Search

    Provides advanced search options with filters, helping users quickly locate specific documents within vast repositories.

  • Version Control

    Tracks and manages document versions, ensuring users can access the latest or previous iterations as needed.

  • Increased Productivity

    Improves departmental efficiency by facilitating quick document retrieval, enhancing workflows, and strengthening customer relations.

  • Secure Storage

    Safeguards documents with encryption, ensuring only authorized users can access or edit them.

  • Streamlined Document Workflow Management

    Organize and track documents using structured workflows that enhance efficiency and ensure smooth document handling processes.

  • Smart Metadata Auto-Fill with Real-Time Preview

    Leverages AI to analyze uploaded documents, automatically fetching and filling metadata fields with a real-time preview for quick verification.

  • Live File Editing for DOCX and EXCEL Formats

    Make changes directly to uploaded files in formats like DOCX and EXCEL without the need for downloading or switching applications.

  • Robust File Encryption for Secure Document Handling

    Protect sensitive documents with advanced encryption, ensuring secure storage and access control against unauthorized handling.

  • Automatic Document Classification

    Automatically organizes documents based on predefined rules, saving time and ensuring consistent classification across large organizations.

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